1Hello?
2Oh, hello.
3I wanted to enquire about hiring a room in the Village Hall,
4for the evening of September the first.
5Let me just see...
6Yes, we have both rooms available that evening.
7There's our Main Hall - that's got seating for 200 people.
8Or there's the Charlton Room...
9Sorry?
10The Charlton Room - C-H-A-R-L-T-O-N.
11That's got seating for up to one hundred.
12Well, we're organising a dinner to raise money for a charity,
13and we're hoping for at least 150 people,
14so I think we'll go for the Main Hall.
15How much would that cost?
16Let's see.
17You wanted it for the evening of September the 1st?
18Yes, that's a Saturday.
19So from six pm to midnight
20that'd be £115.
21That's the weekend price, it's £75 on weekdays.
22That's all right.
23And I have to tell you there's also a deposit of £250,
24which is returnable of course as long as there's no damage.
25But we do insist that this is paid in cash,
26we don't take cards for that.
27You can pay the actual rent of the room however you like though - cash, credit card, cheque...
28Oh, well I suppose that's OK.
29So does the charge include use of tables and chairs and so on?
30Oh, yes.
31And what about parking?
32Yeah, that's all included.
33The only thing that isn't included is...
34you said you were organising a dinner?
35Yeah.
36Well, you'll have to pay extra for the kitchen if you want to use that.
37It's £25.
38It's got very good facilities -
39good quality cookers and fridges and so on.
40OK, well I suppose that's all right.
41We can cover the cost in our entry charges.
42Right.
43So I'll make a note of that.
44Now there are just one or two things you need to think about before the event.
45For example, you'll have to see about getting a licence if you're planning to have any music during the meal.
46Oh, really?
47It's quite straightforward, I'll give you the details later on.
48And about a week or ten days before your event you'll need to contact the caretaker, that's Mr Evans,
49to make the arrangements for entry -
50he'll sort that out with you.
51And do I give him the payment as well?
52No, you do that directly with me.
53Right. Now is there anything I need to know about what happens during the event?
54Well, as you'll be aware, of course the building is no smoking throughout.
55Of course.
56Now, are you having a band?
57Yes.
58Well, they'll have a lot of equipment,
59so rather than using the front door they should park their van round the back
60and use the stage door there.
61You can open that from inside but don't forget to lock it at the end.
62OK.
63And talking of bands, I'm sure I don't need to tell you this,
64but you must make sure that no one fiddles about with the black box by the fire door -
65that's a system that cuts in when the volume reaches a certain level.
66It's a legal requirement.
67Sure.
68Anyway, we want people to be able to talk to one another
69so we don't want anything too loud.
70Oh, that reminds me, we'll be having speeches.
71Are there any microphones available?
72Yeah. Just let the caretaker know, he'll get those for you.
73Right, now when the event is over we do ask that the premises are left in good condition.
74So there's a locked cupboard
75and you'll be informed of the code you need to open that.
76It's got all the cleaning equipment, brushes and detergent and so on.
77Right.
78So what do we need to do after everyone's gone?
79Sweep the floors I suppose?
80Well, actually they have to be washed, not just swept.
81Then you'll be provided with black plastic bags,
82so all the rubbish must be collected up and left outside the door.
83Of course.
84We'll make sure everything's left tidy.
85Oh, and I forgot to ask,
86I presume we can have decorations in the room?
87Yes, but you must take them down afterwards.
88Sure.
89And the chairs and tables should be stacked up neatly at the back of the room.
90I'll make sure I've got a few people to help me.